Every check, every site, logged and proven.
MaintenanceDiary gives cleaning, fire safety, PAT testing and facilities teams one place to schedule recurring checks, complete them by QR code, and show customers the proof.
Built for the people who do the checks
Recurring schedules
Daily cleans to annual inspections. Set it once and MaintenanceDiary works out what is due, and what is overdue.
QR code checklists
Stick a QR code on the wall. Staff scan, tick, snap a photo and sign. Done in under a minute.
Scan → tick → photo → sign
Customer portal
Give your clients their own login to see every completed check, photo and signature.
Photo evidence & signatures
Every record is time-stamped with who did it, photos of the work and a signature.
Overdue alerts
Your dashboard shows what is slipping before an auditor or customer spots it.
Ready-made templates
Start from proven checklists for cleaning, fire safety, electrical and water hygiene.
One diary. A login for everyone involved.
Your business
Set up customers, sites, checklists and schedules. See everything that is due, done or overdue.
Your staff
A simple phone screen with today's checks. Scan the QR code on site, complete and sign.
Your customers
Their own portal with every check carried out at their sites — the proof, without the paperwork.
Up and running in an afternoon
- 01
Add your customers & sites
Import or add the places you look after.
- 02
Pick checklists & schedules
Use a template or build your own and set how often.
- 03
Print the QR codes
Staff scan on site to open the right checklist.
- 04
Share the proof
Customers log in and see every check carried out.
Simple monthly pricing
Every plan includes a 14-day free trial. Cancel anytime.
Starter
For sole traders and small teams getting organised.
- Up to 3 staff logins
- Up to 10 sites
- QR code checklists
- Customer portal
Questions
No. MaintenanceDiary works in the phone browser. Staff scan the QR code and log in once.